How do I track multiple stylists' earnings?
The tracking method depends on whether your stylists are W-2 employees or booth renters. Employees require payroll tracking with commissions and tips reported. Booth renters pay you rent and handle their own taxes, so you’re just tracking rental income received. Some salons have both, which means two separate tracking systems running in parallel.
For employee stylists, your point-of-sale system should capture every service and product sale by stylist. Most salon POS systems like Square, Vagaro, or Boulevard do this automatically. At the end of each day or pay period, you pull reports showing each stylist’s total sales, then calculate commissions based on whatever split you’ve agreed to. Tips need separate tracking because they’re reported on payroll differently than wages.
In QuickBooks, set up each stylist as a class or use the projects feature to track their earnings separately. When you run payroll, the commission and tip amounts flow through properly. This setup also lets you run reports by stylist to see who’s generating the most revenue and whether your commission structure makes sense financially.
For booth renters, tracking is simpler. Each stylist pays you a flat weekly or monthly rent. Record each rent payment in QuickBooks as rental income, and tag it to that stylist if you want individual tracking. You don’t need to track their client sales because that’s their business, not yours.
The mistake most salon owners make is tracking sales totals but not reconciling them to what stylists actually earned and what the salon kept. If your POS says a stylist did $4,000 in services but you can’t trace how much went to her commission, how much was tips, and how much the salon retained, your books aren’t telling you the full story.
Reconcile stylist earnings weekly or at each pay period. Match POS reports to QuickBooks entries. If you’re handling bookkeeping near Bentonville for a salon yourself, build this reconciliation into your routine. If numbers don’t match, you’ll catch errors while they’re still easy to fix rather than discovering problems months later when you’re trying to figure out why cash is off.
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