Accounts Payable
We manage your vendor bills, schedule payments, and track expenses. Your suppliers get paid on time and your cash flow stays organized without you spending hours on paperwork.
The Pile
Bills come from everywhere. Supplier invoices in the mail. Subcontractor statements via email. Utility bills that show up every month like clockwork. Equipment rental charges that arrive weeks after the job. Each one has its own due date, its own payment terms, its own penalty structure for late payment.
Most business owners track this in their head or on sticky notes. Maybe a folder on the desk that gets shuffled around whenever something more urgent comes up. The system works until it doesn’t. A bill gets buried under paperwork. A due date slips past. Suddenly you’re paying a late fee or fielding an uncomfortable call from a vendor asking where their money is.
Bill Tracking
Bill Tracking
We capture every invoice that comes in. Mail, email, vendor portals. Each one gets logged with the vendor name, amount, due date, and payment terms. Nothing gets lost in the shuffle because we’re watching for it.
Payment Scheduling
Payment Scheduling
We track when each bill is due and schedule payments strategically. Pay early enough to capture discounts when they’re available. Pay on time when they’re not. Keep your cash in your account until it actually needs to go out.
The Cost
Late payments cost more than the penalty on the statement. Yes, there’s the $25 or $50 late fee. But there’s also the phone call from the supplier asking about their money. The awkward conversation when you need a rush order but your account shows past due. The strained relationship with the subcontractor who’s waiting on payment.
Vendors remember who pays on time and who doesn’t. When materials are in short supply or schedules are tight, they take care of the customers who don’t create collection headaches. Being the business that’s always a little behind on payments puts you at the back of the line exactly when you need to be at the front.
Real Money Lost
Real Money Lost
Late fees on a handful of bills each month add up to hundreds of dollars over a year. Early payment discounts you miss because you paid on day 30 instead of day 10 add up to even more. That’s money walking out the door for no good reason.
Time Spent on Problems
Time Spent on Problems
Every late payment creates follow-up work. Calls from vendors. Duplicate invoices because they thought the first one got lost. Confusion about what’s already been paid. That’s time you could spend on work that actually moves your business forward.
What Changes
Bills get tracked from the moment they arrive. Due dates are monitored. Payments go out on schedule. You stop carrying that mental list of who needs to be paid this week because the system handles it. Nothing slips through the cracks.
When a vendor calls with a question, you have an answer. When you need to know how much is going out next week, the information is there. The chaos of scattered invoices and sticky note reminders turns into an organized process that runs without constant attention from you.
Time Back
Time Back
No more sorting through piles of mail to find the invoice someone called about. No more logging into vendor portals to check balances. No more mental energy spent tracking who needs to be paid. That time and attention goes back to running your business.
Clean Records
Clean Records
Every payment is documented. Every bill is filed. When tax time comes, your expenses are already categorized and ready. When you need to dispute a charge or verify a payment, the records are there. No hunting through desk drawers or old emails.
Northwest Arkansas's Dedicated Bookkeeping Partner
The Next Step:
A Quick Conversation
Tell us about your business and where you need help. We'll listen, ask a few questions, and give you a clear plan and honest price.
