Real Estate & Property
Real estate income comes from multiple directions. We track commissions, rental income, and platform payouts by property so you know what's actually profitable.
Money From Multiple Directions
Real estate income doesn’t arrive in simple paychecks. An agent earns a commission that gets split with the brokerage before hitting the bank. A property manager collects rent, pays vendors, and remits to owners from the same account. A short-term rental operator sees nightly revenue reduced by platform fees, cleaning costs, and occupancy taxes before any profit emerges.
Each income source has its own timing and its own deductions attached. Without clear tracking, it’s easy to assume you’re doing well while certain properties or activities quietly lose money. We bring structure to the complexity so you see the real picture.
Commission Tracking
Commission Tracking
Gross commission tells one story. Net income after brokerage splits, transaction fees, and marketing costs tells another. We track the full picture so you see true earnings per closing and can plan for the months between deals.
Platform Reconciliation
Platform Reconciliation
Airbnb and VRBO statements show gross bookings. The actual deposit is reduced by service fees, damage resolution, and tax remittances. We record these correctly so your revenue reflects what you actually received.
Tracking by Property
The question isn’t just whether you’re profitable overall. It’s which properties are profitable and which ones are dragging you down. That duplex might look like a solid investment until you add up the maintenance calls, vacancy periods, and rising insurance premiums. That short-term rental might generate strong revenue but barely break even after cleaning and turnover costs.
We set up your books to track income and expenses by property. This gives you actual numbers to evaluate your portfolio and make informed decisions about where to put your money next.
Rental Property Tracking
Rental Property Tracking
Income, mortgage interest, repairs, property taxes, and insurance all tracked per unit. You see actual cash flow for each property, not just a combined number that hides the underperformers.
Short-Term Rental Costs
Short-Term Rental Costs
Cleaning fees, guest supplies, repairs, utilities, and platform charges allocated to each property. You know your true margin per listing and can adjust pricing or cut properties that aren’t working.
Compliance and Separation
Property managers operate under trust accounting obligations. Owner funds must stay separate from your operating account. Security deposits need dedicated tracking. Commingling creates legal exposure that can end a management business.
Short-term rental operators face occupancy taxes that vary by city and county. In Northwest Arkansas, the rules differ depending on where the property sits. Missing these filings creates back-tax problems that grow with penalties and interest.
Trust Account Support
Trust Account Support
We help ensure owner funds stay properly segregated. Monthly reconciliation shows what belongs to each owner versus your earned management fees. Clean records protect you if questions ever arise.
Occupancy Tax Tracking
Occupancy Tax Tracking
We track the taxes collected on each booking and prepare the numbers for your local and state filings. You stay current with requirements instead of discovering a problem when the city sends a notice.
Decisions Based on Data
You gain visibility into what’s actually working in your real estate business. The rental that felt like constant headaches gets confirmed as a money loser worth selling. The short-term rental that seemed like too much work turns out to have the best margins in your portfolio.
Tax time becomes manageable because the work happens throughout the year. Mileage, home office, marketing costs, repairs, and depreciation are all tracked so nothing gets missed. Your CPA receives organized records instead of a box of receipts.
Portfolio Decisions
Portfolio Decisions
Data shows which properties to keep, which to sell, and where to expand. You stop guessing about returns and start making investment decisions based on actual performance numbers.
Tax-Ready Records
Tax-Ready Records
Books are clean and organized by year-end. Deductions are captured as they happen. Your tax preparer gets everything they need without the usual scramble to reconstruct a year of transactions.
Northwest Arkansas's Dedicated Bookkeeping Partner
The Next Step:
A Quick Conversation
Tell us about your business and where you need help. We'll listen, ask a few questions, and give you a clear plan and honest price.
