Professional Services
You sell expertise and time. We track what's owed, chase late invoices, and show you which clients and projects actually make money.
The Business
Professional services sell expertise and time. Whether you’re a consultant billing by the hour, a marketing agency on monthly retainers, or an IT provider handling projects, your deliverable is knowledge. The work is often intangible, which makes tracking the money that much more important.
The financial challenge is knowing what’s truly profitable. A big project might look great on paper, but if it took twice as long as quoted and the client paid 60 days late, the real margin was thin. Without proper tracking, you can stay busy and still struggle to pay yourself.
Who This Covers
Who This Covers
Consultants, coaches, marketing agencies, IT service providers, web developers, graphic designers, and other knowledge-based businesses in Northwest Arkansas.
The Friction
The Friction
Projects overlap and blend together. Retainers roll month to month. Subcontractors send invoices at odd times. Keeping clear records of what’s been earned versus what’s been paid takes discipline that most busy owners don’t have time for.
What We Handle
We track income by client and project so you can see where the money is coming from. This isn’t just about recording deposits. It’s about matching payments to the work you did and flagging when invoices go unpaid.
Subcontractor expenses get tracked separately. If you bring in designers, developers, or other specialists for projects, those costs need to be tied to the revenue they helped generate. We also handle the 1099 paperwork at year-end so you’re not scrambling in January.
Accounts Receivable
Accounts Receivable
We track what you’ve invoiced, what you’ve been paid, and what’s still outstanding. We surface the clients who consistently pay late. This gives you the information to have tough conversations or adjust your billing terms.
Project Cost Tracking
Project Cost Tracking
This includes your time, your contractors, and your software costs. We help you understand the true cost of delivering your services so you can price projects accurately and stop underquoting.
Common Problems
Cash flow gaps hit professional services hard. You finish a project, send an invoice, and wait. Net 30 becomes Net 45, then Net 60. Meanwhile, you have contractors to pay and monthly expenses that don’t wait. Without visibility into what’s owed and when it’s likely to arrive, planning is impossible.
The other issue is underpricing. When you don’t know your true costs per project or per hour, you quote based on gut feeling. Often that means leaving money on the table or working at a loss on projects that seemed profitable.
Scope Creep
Scope Creep
Projects expand without the price adjusting. Small requests pile up. By the end, you’ve delivered far more than you quoted for. We help you track actual hours and costs against estimates so you can see when scope is slipping.
Client Concentration Risk
Client Concentration Risk
One big client paying most of your revenue feels stable until they leave. We track revenue by client so you can see your concentration risk and make decisions about diversification before it becomes a crisis.
What Changes
You stop guessing at prices. When you know what past projects actually cost to deliver, you quote new work with confidence. Profitable work becomes repeatable because you understand the numbers behind it.
Cash flow becomes predictable. You know what’s outstanding, what’s overdue, and what’s coming in next month. This lets you plan for expenses, take on the right projects, and pay yourself consistently.
Better Client Decisions
Better Client Decisions
You can see which clients are worth keeping. Some pay fast, respect scope, and provide steady work. Others are late, demanding, and thin on margin. The numbers make the decision clear.
Cleaner Year-End
Cleaner Year-End
1099s for contractors are handled. Expenses are categorized. Your tax preparer receives organized books instead of a box of receipts. The conversation shifts from cleanup to strategy.
Northwest Arkansas's Dedicated Bookkeeping Partner
The Next Step:
A Quick Conversation
Tell us about your business and where you need help. We'll listen, ask a few questions, and give you a clear plan and honest price.
